Recruiters juggling multiple requisitions understand the struggles of finding high-quality candidates and turning them into high-performing employees as quickly and efficiently as possible. Even when star candidates get identified, there’s no telling what might interfere with the recruiting process to make them turn down an offer, or — gulp — accept one from a competitor. Timing is everything, and the longer it takes to identify and hire talent, the greater the chance you’re missing out on tomorrow’s best employees.

Having the right software for recruiters can help take the guesswork out of the recruitment process. While a recruiter may not be able to control what a candidate ultimately decides to do, they can certainly control their level of communication, the quality of their candidate experience and measure their own success with detailed analytics and data.

From assembling talent pipelines to conducting video interviews, software for recruiters gives recruitment teams as much control over the recruitment process as possible. Whether you’re a small business or a large enterprise, here’s our breakdown of software for recruiters that helps them work to their maximum efficiency:

Software for recruiters beyond the ATS

A typical applicant tracking system (ATS) is a repository of information from candidates who have previously applied for positions. ATS workflows have existed in HR departments for many years, leaving the modern recruiter with a set of legacy tools designed without capabilities like text messaging in mind.

Talent acquisition software, on the other hand, is software for recruiters that’s meant to operate on its own or expand the capabilities of an ATS through software integrations. Suites of talent acquisition software like Yello offer recruiters comprehensive sets of tools to hire smarter, faster  and cheaper.

Yello's Talent Acquisition Platform

Software for recruiters to find and nurture talent

In a talent acquisition software suite, the hub of the system is the recruitment candidate relationship management (CRM) software. Recruitment CRM makes it possible to create, track and manage detailed records about each and every candidate in your database. Powerful candidate search tools make it easy to pinpoint the talent you desire using Boolean and location-based search capabilities. Complete candidate records also highlight each and every touch point a recruiter has made with a candidate for greater visibility into the candidate journey.

Using job board sourcing capabilities, candidates can be imported from job boards or LinkedIn directly into your own talent pools. This software for recruiters can also automatically organize talent into different talent pipelines using tags and folders, proactively finding candidates for future roles.

Software for recruiters to engage candidates

Once the recruitment CRM is filled with candidates, candidate engagement software and recruitment marketing tools provide convenient methods of communicating and interacting with candidates over email or text messaging.

Using easily customizable responsive email templates, candidate engagement software for recruiters can be set to automatically reach out to candidates with recruitment marketing content that highlights your employer brand, work culture and relevant job opportunities. Via text message, candidates can also be sent quick links to more information or even mobile job applications.

For campus recruiters or organizations that hold frequent recruitment events, events management software for recruiters engages candidates before, during and after the event takes place:

  • Before the event, pre-registration forms can be sent to candidates to identify the top prospects set to attend.
  • During the event, candidates can enter their information into your recruitment CRM — without the need for paper resumes.
  • After the event, candidates can be followed up over text or email and invited to self-schedule interviews.

Event management software for recruiters also offers tools to fully plan, manage and execute the events themselves and measure their success.

Software for recruiters to hire employees

When recruiters are ready to start interviewing candidates, software for recruiters makes it simple to coordinate interview scheduling and ultimately make the most informed hiring decisions.

Application management software for recruiters makes it possible to create mobile-friendly job applications that include pre-screening questions to eliminate all but the most qualified applicants. With interview scheduling software, candidates moving forward in the interview process can schedule their own interview time drawn from the recruiter’s availability in their Google or Outlook calendar. And video interview software makes it possible to conduct pre-recorded or live video interviews over the internet, eliminating possible time zone confusion and making it possible to include candidates and interviewers anytime, anywhere.

For interviewers, candidate evaluations software allows teams to coordinate interview evaluation materials, ensuring candidates get thoroughly assessed using the right criteria.